Whether you’re planning to start a business or have been operating one for years, you probably already heard of the word “compliance” numerous times. No matter how big or small your business is, compliance is one part of the business you should never neglect.
That said, many business owners aren’t exactly aware of what compliance is, its importance, and how compliance training from platforms like True Office Learning benefits their business. Take a look at compliance and the associated challenges it comes when maintaining it.
What is Compliance?
Compliance refers to abiding by a specific set of rules. A business is functioning legally if it complies with specific industry standards, rules, laws, regulations, and ethical conduct standards applying to the business. For instance, an IT company would undergo cybersecurity learning from platforms True Office Learning to remain compliant.
Business owners must ensure that their businesses comply with applicable regulations and have the appropriate documents to back up their claims.
Here are some of the reasons why compliance is important:
- Become a trustworthy and reputable business.
- Avoid paying costly fines or potential lawsuits for negligence.
- Maintain clear standards on what you can and can’t do and how businesses must operate.
- Reassure employees that they work in a secure and professional environment.
The Challenges Behind Maintaining Compliance
Now that you know what compliance is, here are the challenges that come with maintaining it.
- Siloed Functions
Compliance processes are usually created in response to specific events. It can be a new regulation, criminal investigation, litigation, and the like. Unfortunately, not much thought has been put into how it works together.
If responsibilities were carried off this way, not everyone will have the motivation, means, and opportunity to share information across all functional lines.
- Disconnected Systems
When compliance is confined in silos, then the technology used to carry them out is likely disconnected. This will make it challenging to manage compliance across multiple business lines, locations, and functions efficiently.
Without the proper way to exchange and share data, multiple would have to take extra effort to obtain the same information.
- Manual Processes
Managing compliance via shared files, documents, and spreadsheets once made sense. However, these tools weren’t simply designed to stay updated with the sea of regulations that are constantly changing.
It would take hours and hours to manually update all spreadsheets in locations to accommodate just one regulatory change. But with hundreds to thousands of regulatory changes happening in real-time, you’ll have a challenging issue!
- No Visibility
If you don’t have an integrated view of all compliance-related activities, it’s almost impossible to identify the gaps and inconsistencies in how to track and manage compliance. As a result, huge risks can slip unaddressed or undetected because you couldn’t gauge their impact before it’s too late.
Wrapping It Up
Make sure you follow the best practices in maintaining proper compliance for your business today!